Taxi dispatch software without per-vehicle fees
Per-vehicle pricing is the default in this trade, and it is the one pricing model that penalises the thing you are trying to do. Every car you add raises the software bill on the day it arrives — before it has carried a passenger, and whether or not it works six days a week or two.
On this page
- What per-vehicle pricing does to a growing fleet
- The job, as your dispatcher sees it
- Every way work reaches you
- The models, and who each one actually suits
- Priced by your rate card, on the server
- Compare the shapes at your fleet size
- A payment page per booking
- Rentals, with the paperwork attached
- When per-vehicle pricing is actually the cheaper choice
- Your brand, your domain
- Questions to ask any vendor about their pricing
- How a booking moves
- What comes with it
- What RideDesk charges, in one line
- Frequently asked questions
This page explains what that model actually costs across a fleet, when it is genuinely the cheaper option, and what the flat-rate alternative looks like.
What per-vehicle pricing does to a growing fleet
The arithmetic is unkind in a specific way: the fee is fixed per car, but the revenue per car is not. A vehicle that runs school contracts five mornings a week and a vehicle that comes out for weekend airport work carry the same monthly software charge. So the model taxes your least utilised assets hardest, and those are exactly the ones whose margin is thinnest.
It also makes growth a decision about software. Adding a seventh car should be a question about demand, drivers and financing. Under per-vehicle pricing it is also a question about your dispatch bill — and worse, operators start leaving vehicles off the system to avoid the charge, which quietly destroys the reporting the system exists to produce.
The same logic applies to per-driver pricing, with an extra sting: driver turnover and casual or seasonal drivers mean you are either paying for seats you are not using or constantly administering the list. If you use subcontractors at peak, per-driver pricing charges you for the flexibility that makes peak profitable.
The job, as your dispatcher sees it
One record holds the passenger, the route, the flight, the assigned driver and the money — so nothing about the ride lives in somebody’s phone.
M. Weber · 2 pax
FRA T1 → HOTEL JUMEIRAH, FRANKFURT
LH 402 · on time · Business Van
THOMAS S. · Accepted · 4 min ago
€ 89.00
Paid
Every way work reaches you
Website, widget, WhatsApp, Instagram and Messenger, Telegram, live chat, email, phone and marketplace partners — all landing in the same place.
The models, and who each one actually suits
None of these is dishonest. They suit different businesses, and the mismatch is what costs money.
| How the bill moves | Genuinely suits | Costs you when | |
|---|---|---|---|
| Per vehicle | Multiplies by fleet size, every month | A stable one or two-car operation with no growth plan | You grow, run seasonal vehicles, or keep spare cars on the fleet |
| Per driver or per seat | Multiplies by headcount | A fixed team that rarely changes | You use casual drivers, subcontractors, or have turnover |
| Per trip | Multiplies by bookings | Seasonal desks with genuinely quiet months | Volume grows — the fee grows with it, permanently |
| Percentage of the fare | Multiplies by revenue | Almost nobody, once you do the arithmetic | Always. It is the most expensive shape at any real volume |
| Flat monthly | Does not move | Anyone growing, and anyone budgeting | Your volume is tiny — a free tier matters more than the model |
Priced by your rate card, on the server
The route is measured once and every vehicle class is priced from your own rates, so no channel can quietly undercut you.
Priced live from your own rate card · fixed, no surprises
Compare the shapes at your fleet size
Put in your own numbers. Note that changing the vehicle count moves the per-vehicle vendors and does nothing at all to the flat-rate line — that is the whole argument on this page, made with your figures instead of ours.
| RideDesk | Limo Anywhere | Moovs | |
|---|---|---|---|
| Plan at this volume | Pro | Core | Standard |
| Base, per month | $99 | $129 | $149 |
| Per-trip fees, per month | None | $30 (120 × $0.25) | None |
| One-time onboarding | None | $299 | $299 |
| Card processing | Your own processor rate | Your own processor rate | 3.4% + $0.30 |
| First year, all in | $1,188 | $1,847 | $2,087 |
| Every year after that | $1,188 | $1,548 | $1,788 |
Competitor figures are published list prices, read on 2026-08-28 from: Limo Anywhere pricing · Moovs pricing
Your 4 vehicles cost the same on RideDesk as one vehicle does. The subscription is flat and there is no per-car line on any plan.
A payment page per booking
Your own Stripe, PayPal or SumUp account, the full booking summary on the page, and a compliant invoice behind it.
Rentals, with the paperwork attached
Day rates and duration discounts, included kilometres, condition at handover and return, and an agreement the customer signs.
When per-vehicle pricing is actually the cheaper choice
If you run one car and you are not planning a second, a per-vehicle plan at fifteen or twenty a month may well beat any flat subscription. The model only turns against you at scale, and a single-vehicle operator is not at scale. This page is not an argument that per-vehicle pricing is a trick.
It is an argument that you should know which side of the crossover you are on, and that the crossover arrives sooner than most operators expect — usually somewhere between the third and fifth vehicle, depending on what the per-vehicle vendor charges for the modules you actually need on top.
That last part is the detail worth checking hardest. Per-vehicle platforms frequently price the dispatcher console, the driver app, the passenger app and the admin panel separately, so the advertised per-vehicle figure is a component of the bill rather than the bill. Ask for a written quote for your fleet size with every module you need included, and compare that number.
Your brand, your domain
Your colours, your logo and your sending address, on a hostname you own. Customers never learn what software you run.
Booking page, panel & emails — 100% your brand, none of ours
Questions to ask any vendor about their pricing
Ask these in writing. A vendor whose pricing is simple will answer them in a sentence each.
Does the price change when I add a vehicle or a driver?
And if so, by how much, and is there a threshold where it changes again. Get the number for the fleet you expect to have in two years, not the one you have today.
Is there a fee per booking, and what is the overage rate?
Plans with trip allowances usually charge a higher rate above the cap. That rate matters more than the included one, because it applies in your busiest months.
What is the one-time cost to start?
Onboarding, setup, migration, training and any white-label build fee. These are frequently absent from the pricing page and present on the invoice.
Which modules are extra?
Driver app, passenger app, dispatcher console, messaging, invoicing. Price the bundle you will actually use rather than the entry tier.
Do you take a percentage of my fares?
Ask plainly, and ask separately about card processing. A platform can charge no commission and still bundle a processing rate you did not negotiate — those are two different questions.
How a booking moves
Arrive, get priced, get a driver, get confirmed, get paid — the same path whichever channel it came from.
Create your organization, set your rate card, connect your domain and drop in your logo and colour.
Point your website at RideDesk, plug in the API, forward marketplace jobs, or add them by hand.
Approve, assign a driver or partner, send the pay link, and let the automations handle the rest.
What comes with it
The capabilities that turn a booking list into a business you can run from one screen.
Built-in CRM
Every booker becomes a customer record — history, documents, billing details, lifetime value.
Two-way inbox & WhatsApp
Reply to customers by email or WhatsApp from inside each booking. No separate app.
Live flight status
Airport pickups track the flight automatically — delays surface before the driver leaves.
Bookable by AI agents
A per-tenant MCP endpoint lets AI assistants get a quote and book — priced by your rules, never theirs.
Quote-to-booking analytics
See what visitors entered, which class they picked, and where they dropped off the funnel.
Automations & reminders
Confirmations, driver reminders, payment chasers and a morning digest — on autopilot.
What RideDesk charges, in one line
A flat monthly price on a published ladder, no per-vehicle line, no per-driver line, no per-booking fee, no onboarding fee, no commission on fares, and your own payment processor at your own rate. Add the tenth car and the bill does not move. The free plan has the same properties, capped at ten transfers a month, with no card and no expiry.
Frequently asked questions
Is there taxi dispatch software without per-vehicle fees?
Yes. Flat-rate platforms charge one published monthly price regardless of fleet size — RideDesk is one, and Moovs is another. The distinction to check is whether the flat rate is genuinely flat or whether modules, seats and bookings are priced on top of it, which is where an advertised flat price quietly becomes a variable one.
At what fleet size does per-vehicle pricing stop being worth it?
Usually between the third and fifth vehicle, though it depends entirely on the per-vehicle rate and on how many modules are charged separately. The calculator on this page is the reliable way to find your own crossover, because the answer moves with the modules you need rather than with the headline rate.
Why do most taxi platforms charge per vehicle?
Because it scales revenue with customer size, which is reasonable commercially and easy to explain. The side effect is that it charges the operator most at the moment they are investing in growth, and it charges the same for a vehicle that runs daily as for one that runs at weekends.
Does RideDesk limit how many vehicles or drivers I can add?
No. Vehicles and drivers are unlimited on every plan, free included. What the plans limit is monthly transfer volume and the number of staff logins, and both are printed on the pricing page rather than discovered later.
Do I pay more for using subcontractors?
No. Subcontracted drivers get the same passwordless link as your own drivers, with no per-driver charge and nothing to install. Partner forwarding, where you pass a job to another operator at an agreed margin, is part of the product rather than a metered extra.
Related guides
See it with your own rides
Set up an account, load a handful of real bookings and see how they move through dispatch. No card needed to look around.